In compliance with R.A. 9184, the following are being posted in the GSIS website:
I. HIRING OF LOCAL FUND MANAGERS
II. SALE OF 99.55% EQUITY IN THE GSIS FAMILY BANK
III. HIRING OF FUND MANAGERS FOR THE INFRA FUND
Response to Inquiries
SHOULD THE CONFIDENTIALITY AGREEMENT, UNDERTAKING, WAIVER, ACCEPTANCE OF BIDDING PROCEDURES (THE “DOCUMENTS”) BE NOTARIZED?
Yes. GSIS requires that the documents be notarized. The documents must be made public documents. The notarization serves to authenticate the genuineness and due execution of the documents.
IS THERE A STANDARD FORMAT FOR THE DOCUMENTS LISTED IN SECTION 2, 2.1 (4) OF THE BIDDING RULES AND PROCEDURES?
There is no standard format.
WHAT INFORMATION SHOULD BE CONTAINED IN THE COMPANY PROFILE OF THE PROSPECTIVE BIDDERS?
The shareholder structure of the Prospective Bidder to be included in the company profile may be in the form of a list of shareholders with their corresponding shareholdings and indicating the nationalities of such shareholders identified as either Filipino or non-Filipino, or a general description of its outstanding capital stock indicating the percentage of shares held by Filipinos and the percentage of shares held by non-Filipinos.
For a Prospective Bidder that is a corporation listed on a stock exchange, the required shareholder structure in its company profile need not be reckoned as of the date that it is submitted. Instead, the shareholder structure in either form as described above may be reckoned no earlier than fifteen (15) trading days prior to the date of submission. For a Prospective Bidder that is not listed on a stock exchange, the shareholder structure in the company profile of such Prospective Bidder must be accurate as of the date that it is submitted to the IBAC.
The Prospective Bidder can also include other relevant information such as the members of its board of directors and the management team.
WHO ARE AUTHORIZED TO CERTIFY DOCUMENTS OF THE PROSPECTIVE BIDDERS?
The certifying authority depends on the documents/information being required.
All information related to ownership structure and company profile at Corporate Secretary;
All financial information at Controller, Chief Financial Officer or External Auditor;
All authorization to transact at Corporate Secretary information or documents;
Any authorized official duly designated through a Board resolution to certify documents.
We will provide electronic copies to the Prospective Bidders in accordance with the Bidding Rules and Procedures.
All Prospective Bidders who have already submitted their pre-qualification documents as of 28 October 2011 are not covered by any additional requirement stated above.