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Advisory to AAOs

ADVISORY TO AAOs

To our Agency Authorized Officers/Partners:

Please be informed that the COA Chairperson Michael G. Aguinaldo has issued COA Memorandum no. 2017-015 dated August 8, 2017 re: Amendment to expand the coverage of COA Memorandum Circular No. 2016-007 dated March 7, 2016 …mandating the audit of the deductions made for GSIS Premiums and Loan Amortizations.

The COA auditors shall include in the Annual Audit Reports (AARs) of their respective auditee the related observations and recommendations, if any, so that the appropriate penal sanctions may be imposed upon the responsible officials and employees in case of violation of the pertinent provisions of R.A. 8291.

In view of the abovementioned COA Memorandum, we would like to remind our AAO partners of the following which forms part of the AAO Commitment Form you signed and submitted to GSIS:

The AAO shall:

1.

Undertake the following actions:

  a.

That the monthly amortization shall be deducted from the member-borrower’s monthly salary;

  b.

That in case the member-borrower is subsequently separated from the service, the agency shall make the final payment to him or her only after clearance is obtained from the GSIS; and

  c.

That the information supplied by the member-borrower is true and correct based on the records of the agency.

2.

Transmit electronically and promptly to the GSIS the membership updating request-forms prepared by our Human Resources (HR) personnel.

3.

Ensure that the agency is enrolled in the Electronic Billing and Collection System (eBCS) of the GSIS.

4.

Coordinate with the ERF Handlers on the following:

  a.

Timely deduction of the monthly amortization due on the loans certified or approved;

  b.

Changes in the membership records submitted to GSIS are duly reflected in the next generated remittance file; and

  c.

Reconciliation Billing Issues (RBIs) forwarded by the GSIS or the generated eBCS exception reports are addressed and the appropriate membership updating forms are prepared and transmitted to GSIS before the following month’s remittance.

5.

Monitor feedback from the GSIS Membership Coordinator and to submit any additional requirements promptly.

6.

Transmit to the officer or employee concerned the circulars and/or information dissemination materials, and requests for data or information forwarded by the GSIS through the AAO module or my email address.

For your information, guidance and compliance.

Thank you.